Content Entry Tips

Here are some tips to help you enter content more quickly throughout the site.

Use Two Browsers (or Two Windows)

While entering content, keep two browser windows open side by side — one on the back end (the page you’re editing) and one on the front end (the live page). You can refresh the live view to check your changes as you go. The Preview button on the edit screen does much the same thing in a split view.

Saving an Entry

When saving an open entry, press ⌘ + S (Mac) / Ctrl + S (Windows) instead of clicking the Save button. This saves your changes but keeps you on the entry so you can keep editing. (Clicking Save saves and then returns you to the entry list.)

Duplicating a Page

To make a new page similar to an existing one:

1. Open the similar page.
2. Open the Save dropdown (the arrow next to the Save button, top right).
3. Choose Save as a new entry.
4. A new entry is created from the original.
5. Update the Title and Slug — don’t forget the slug; it’s easy to miss.
6. Save, then edit the new entry’s content as usual.

Slug rules — a slug must:

1. Use dashes between words (no spaces or underscores).
2. Be all lowercase.
3. Contain no & or other symbols. If & appears in the title, omit it or spell it out as “and.”
   • Good: lorem-and-ipsum
   • Bad: Lorem &_ipsum

Local URLs

When linking to another page on this site (in a button, inline link, etc.), use a root-relative path rather than the full URL. For example, link to /lorem-ipsum instead of https://sitename.com/lorem-ipsum.

Reverting to an Earlier Revision

If you change a page and want to undo it, open the Revisions menu next to the page title. Select an earlier revision to view it, then use Revert entry to this revision to restore that content. (Craft keeps a running history of saved revisions; older versions of this manual called these “versions.”)

Previewing an Entry

Use the Preview or Share button on the edit screen to preview a page before it’s live. Share gives you a link you can send to someone who isn’t logged in.

Documents (PDFs, Word/Excel, etc.)

To link to a PDF or other document, upload it to the Assets → Downloads volume, then copy its URL: open the asset (double-click it) and copy the URL shown, or use the asset’s actions menu. In a link field, paste the root-relative portion (everything after the domain).

Replacing / Updating an Asset

To swap an asset everywhere it’s used without re-linking, keep the same filename:

1. Go to Assets.
2. Upload the new file into the same volume.
3. When prompted, choose to replace the existing file.
4. The asset updates everywhere it’s referenced.

Module Tips

Some module-level shortcuts can speed up building and editing pages:

• Reordering — drag a module by its move handle. On long pages, collapse modules first to make this easier.
• Collapse / Expand all — select modules (or use the field’s actions) and choose Collapse or Expand to tame a tall stack while you work.
• Deleting several at once — check the modules you want to remove, then use a block’s actions menu to Delete.
• Reusing a module’s content — Craft supports copying and pasting blocks within the Modules field and between entries via the block actions menu. The exact labels can vary by Craft version, so if a copy/paste/clone option isn’t where you expect, build the module fresh and copy the field values over.

Note: Some power-user shortcuts described in older training (for example a keyboard shortcut to reveal edit bars on the front end) were tied to plugins that were removed in the Craft 5 upgrade. If a shortcut doesn’t behave as described, use the standard edit flow from the control panel.